Administrative assistant - office

Now hiring: Administrative assistant - office at THOMPSON MILLER SPECIALTY RIGGING CORP. in Brampton, ON. We are looking for a candidate with strong interpersonal skills to start as soon as possible. This is a Term or contractFull time position. Flexible availability required for: Morning, Day, Flexible hours.

Job Description

• The candidate must coordinate the activities of the HR department to ensure organizational goals are met.
• The candidate must coordinate the flow of information within the team.
• The candidate must evaluate daily operations to ensure efficiency and productivity.
• The candidate must open, sort, and distribute mail and other materials.
• The candidate must review HR projects to assure compliance with laws and regulations.
• The candidate must record and prepare minutes of meetings, seminars, and conferences.
• The candidate must schedule and confirm appointments efficiently.
• The candidate must answer telephone calls and relay messages accurately.
• The candidate must answer electronic enquiries.
• The candidate must compile data, statistics, and other information.
• The candidate must oversee the preparation of reports.
• The candidate must advise senior management.
• The candidate must order office supplies and maintain inventory.
• The candidate must liaise with management, union officials, and HR consultants.
• The candidate must set up and maintain manual and computerized information filing systems.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must provide exceptional customer service.
• The candidate must maintain and manage digital databases.
• The candidate must perform basic bookkeeping tasks.
• The candidate must consult with clients after sale to provide ongoing support.
• The candidate must reconcile accounts.
• The candidate must manage accounts payable.
• The candidate must manage accounts receivable.
• The candidate must ensure the accuracy of completed time sheets, payroll records, and other summaries.
• The candidate must prepare other statistical, financial, and accounting reports.

Job Requirements

• The candidate must be fluent in English.
• The candidate must have a certificate of Secondary (high) school graduation.
• The candidate must have the ability to multitask.
• The candidate must have excellent oral communication skills.
• The candidate must have excellent written communication skills.
• The candidate must be well-organized.
• The candidate must be a good team player.
• The candidate should be client-focused.
• The candidate must be reliable.
• The candidate must have strong time management skills.
• The candidate must be adaptable.
• The candidate must be a quick learner.
• The candidate must have the ability to work independently.
• The candidate should be willing to work under pressure.
• The candidate must be able to meet tight deadlines.
• The candidate should have an eye for detail.

Work Setting

• The candidate should work in construction trades and crafts, including bricklaying, stonemasonry, carpentry, joinery, demolition, electrical work, painting and decorating, plumbing, scaffolding, steeple jacking, and wall and floor work.
• The candidate must have experience in business services, defined as work that supports a business but does not produce a tangible commodity.
• The candidate must work in a construction company.

Additional Information

Work Conditions and Physical Capabilities

• The candidate must have the ability to work independently.
• The candidate should be willing to work under pressure.
• The candidate must be able to meet tight deadlines.
• The candidate should have an eye for detail.

Security and Safety

• The candidate must have basic security clearance.
• The candidate must undergo a credit check.

Transportation/travel information

• The candidate must have their own transportation.
• The candidate must have a valid driver’s licence.
• The candidate’s travel expenses will be paid by the employer.

Benefits

• The candidate will receive a dental plan covering expenses for dental treatments and procedures.
• The selected candidate will receive tax-free disability benefits, providing financial support for the impact of a service-related injury or illness.
• The candidate will receive a health care plan, providing coverage for medical and surgical expenses.
• The candidate will receive paramedical services coverage as part of traditional health insurance or Extended Health Care (EHC) benefits, including coverage for a variety of healthcare practitioners.
• The candidate will receive vision care benefits, covering or reducing the cost of eye exams and medical eye care.
• The candidate will receive a fuel allowance to cover gasoline expenses.
• The candidate will receive group insurance benefits from the employer, extending coverage to their dependents, including spouses, children, and parents.
• The selected candidate will receive Maternity and parental benefits, allowing parents in Canada to receive up to 50 weeks of paid pregnancy or parental leave.
• The candidate will receive free parking; there is no additional charge for parking on the property.
• The candidate will have access to on-site and workplace amenities, including facilities that support health, safety, welfare, and personal hygiene.
• The candidate will receive paid time off for volunteering or personal days.
• The candidate will have access to team-building opportunities.
• The selected candidate will receive an available parking facility where employer provide parking to employee at a cost that is less than the fair market value of the parking space.

How to apply

Use the provided options and submit your application if you are interested.

You can apply online or use the other options below.

Online

Apply now

By email

[email protected]

• Cover letter
• Answers to the following screening questions:
• Do you have experience working in this field?
• Do you have the equipment you need to work from home (like internet and a workspace)?
• Do you meet the language requirements listed in the job posting for the position (English or French)?