Administrative assistant

Green Vision in North Bay, ON is seeking a self-motivated Administrative assistant. The successful candidate must be available to start work as soon as possible. Position status: Permanent employment or Full time. Required shifts: Overtime required, Morning, Day, Overtime available.

Job Description

• The candidate must arrange and coordinate seminars, conferences, and similar events.
• The candidate must coordinate the flow of information within the team.
• The candidate must direct staff.
• The candidate must evaluate daily operations to ensure efficiency and productivity.
• The candidate must motivate staff.
• The candidate must open, sort, and distribute mail and other materials.
• The candidate must plan and control budget and expenditures.
• The candidate must plan and organize daily operations effectively.
• The candidate must supervise other workers.
• The candidate must train staff to ensure proficiency in their roles.
• The candidate must establish and implement operational policies and procedures.
• The candidate must record and prepare minutes of meetings, seminars, and conferences.
• The candidate must manage contracts.
• The candidate must answer telephone calls and relay messages accurately.
• The candidate must answer electronic enquiries.
• The candidate must oversee the preparation of reports.
• The candidate must arrange travel, related itineraries, and make reservations.
• The candidate must greet people and direct them to contacts or service areas.
• The candidate must set up and maintain manual and computerized information filing systems.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must conduct research.
• The candidate must perform data entry.
• The candidate must provide exceptional customer service.
• The candidate must work with the marketing department to understand and communicate marketing messages to the field.
• The candidate must maintain and manage digital databases.
• The candidate must consult with clients after sale to provide ongoing support.
• The candidate must supervise office and volunteer staff.

Job Requirements

• The candidate must be fluent in English.
• The candidate must hold a bachelor’s degree.
• Or an equivalent combination of education and experience.
• The candidate must have the ability to multitask.
• The candidate must be flexible.
• The candidate must be well-organized.
• The candidate must be a good team player.
• The candidate must be accurate.
• The candidate must be reliable.
• The candidate must have strong time management skills.
• The candidate must be dependable.
• The candidate must be a quick learner.
• The candidate must have the ability to work independently.
• The candidate should be able to work effectively in a fast-paced and busy environment.
• The candidate should be willing to work under pressure.
• The candidate must be able to meet tight deadlines.
• The candidate should have an eye for detail.
• The candidate must be able to work with minimal supervision.

Work Setting

• The candidate should work in construction trades and crafts, including bricklaying, stonemasonry, carpentry, joinery, demolition, electrical work, painting and decorating, plumbing, scaffolding, steeple jacking, and wall and floor work.
• The candidate must have experience in business services, defined as work that supports a business but does not produce a tangible commodity.

Additional Information

Work Conditions and Physical Capabilities

• The candidate must have the ability to work independently.
• The candidate should be able to work effectively in a fast-paced and busy environment.
• The candidate should be willing to work under pressure.
• The candidate must be able to meet tight deadlines.
• The candidate should have an eye for detail.
• The candidate must be able to work with minimal supervision.

Transportation/travel information

• The candidate must have their own transportation.

How to apply

Use the provided options and submit your application if you are interested.

By email

[email protected]

• Cover letter