Administrative assistant - office

Now hiring: Administrative assistant - office at Insight Advantage Inc in Leamington, ON. Ideally suited for a motivated individual ready to join the team immediately. Terms of employment: Term or contractFull time. The schedule involves Day shifts.

Job Description

• The candidate must arrange and coordinate seminars, conferences, and similar events.
• The candidate must coordinate the activities of the HR department to ensure organizational goals are met.
• The candidate must coordinate the flow of information within the team.
• The candidate must direct staff.
• The candidate must open, sort, and distribute mail and other materials.
• The candidate must record and prepare minutes of meetings, seminars, and conferences.
• The candidate must determine and establish office procedures and routines.
• The candidate must schedule and confirm appointments efficiently.
• The candidate must answer telephone calls and relay messages accurately.
• The candidate must answer electronic enquiries.
• The candidate must compile data, statistics, and other information.
• The candidate must advise senior management.
• The candidate must respond to employee questions and complaints.
• The candidate must greet people and direct them to contacts or service areas.
• The candidate must set up and maintain manual and computerized information filing systems.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must conduct research.
• The candidate must perform data entry.
• The candidate must provide exceptional customer service.
• The candidate must maintain and manage digital databases.
• The candidate must perform basic bookkeeping tasks.

Job Requirements

• The candidate must be fluent in English.
• The candidate must have a College, CEGEP, or other non-university certificate or diploma from a program lasting 3 months to less than 1 year.
• Or equivalent experience.
• The candidate must have the ability to multitask.
• The candidate must have excellent written communication skills.
• The candidate must be well-organized.
• The candidate must be accurate.
• The candidate must be reliable.
• The candidate must have strong time management skills.
• The candidate must be accountable.
• The candidate must be dependable.
• The candidate must exercise due diligence.
• The candidate must have the ability to work independently.
• The candidate should be able to work effectively in a fast-paced and busy environment.
• The candidate must be able to meet tight deadlines.
• The candidate should have an eye for detail.
• The candidate should be required to perform repetitive tasks frequently.

Additional Information

Work Conditions and Physical Capabilities

• The candidate must have the ability to work independently.
• The candidate should be able to work effectively in a fast-paced and busy environment.
• The candidate must be able to meet tight deadlines.
• The candidate should have an eye for detail.
• The candidate should be required to perform repetitive tasks frequently.

Security and Safety

• The candidate must be able to pass a vulnerable sector check.

Transportation/travel information

• Public transportation is available for commuting to the work location.

Benefits

• The candidate will receive free parking; there is no additional charge for parking on the property.
• The employer will pay for the candidate's learning/training.
• The candidate will have access to team-building opportunities.
• The candidate will receive a variable or compressed work week.

How to apply

Use the provided options and submit your application if you are interested.

By email

[email protected]

• Answers to the following screening questions:
• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?