Administrative assistant - office

ACATCM ( Calgary, AB) is currently looking for a skilled Administrative assistant - office. This position requires the successful applicant to begin duties at the earliest opportunity. We are offering a Permanent employment - Part time leading to full time opportunity. Required shifts: Day, Shift.

Job Description

• The candidate must arrange and coordinate seminars, conferences, and similar events.
• The candidate must assist with staff consultation and grievance procedures.
• The candidate must coordinate the activities of the HR department to ensure organizational goals are met.
• The candidate must coordinate the flow of information within the team.
• The candidate must direct and control daily operations.
• The candidate must evaluate daily operations to ensure efficiency and productivity.
• The candidate must open, sort, and distribute mail and other materials.
• The candidate must plan and organize daily operations effectively.
• The candidate must record and prepare minutes of meetings, seminars, and conferences.
• The candidate must determine and establish office procedures and routines.
• The candidate must schedule and confirm appointments efficiently.
• The candidate must manage contracts.
• The candidate must manage training and development strategies.
• The candidate must answer telephone calls and relay messages accurately.
• The candidate must answer electronic enquiries.
• The candidate must compile data, statistics, and other information.
• The candidate must order office supplies and maintain inventory.
• The candidate must arrange travel, related itineraries, and make reservations.
• The candidate must greet people and direct them to contacts or service areas.
• The candidate must set up and maintain manual and computerized information filing systems.
• The candidate must provide exceptional customer service.
• The candidate must work with the marketing department to understand and communicate marketing messages to the field.
• The candidate must recruit and hire workers and carry out related staffing actions.
• The candidate must perform basic bookkeeping tasks.
• The candidate must consult with clients after sale to provide ongoing support.

Job Requirements

• The candidate must be fluent in English.
• The candidate must have a College/CEGEP diploma.
• The candidate must have the ability to multitask.
• The candidate must have excellent oral communication skills.
• The candidate must have excellent written communication skills.
• The candidate must be flexible.
• The candidate must have good judgement skills.
• The candidate must be well-organized.
• The candidate must be a good team player.
• The candidate must be accurate.
• The candidate should be client-focused.
• The candidate must be reliable.
• The candidate must have strong time management skills.
• The candidate must be adaptable.
• The candidate must be accountable.
• The candidate must be dependable.
• The candidate must exercise due diligence.
• The candidate must be a quick learner.
• The candidate must have the ability to work independently.
• The candidate should be able to work effectively in a fast-paced and busy environment.
• The candidate should be willing to work under pressure.
• The candidate must be able to meet tight deadlines.
• The candidate should have an eye for detail.
• The candidate should be required to perform repetitive tasks frequently.
• The candidate must be able to manage a large caseload.
• The candidate must be able to handle a large workload.
• The candidate must be able to work with minimal supervision.

Work Setting

• The candidate must be able to work in an educational setting.
• The applicant should work in a healthcare institution, facility, or clinic that provides health care.

Additional Information

Work Conditions and Physical Capabilities

• The candidate must have the ability to work independently.
• The candidate should be able to work effectively in a fast-paced and busy environment.
• The candidate should be willing to work under pressure.
• The candidate must be able to meet tight deadlines.
• The candidate should have an eye for detail.
• The candidate should be required to perform repetitive tasks frequently.
• The candidate must be able to manage a large caseload.
• The candidate must be able to handle a large workload.
• The candidate must be able to work with minimal supervision.

How to apply

Use the provided options and submit your application if you are interested.

By email

[email protected]

• Cover letter
• Answers to the following screening questions:
• Do you meet the language requirements listed in the job posting for the position (English or French)?