Administrative assistant

Home Instead ( Nanaimo, BC) is currently looking for a skilled Administrative assistant. We are seeking an enthusiastic individual to join and begin duties immediately. This is a Permanent employment or Full time position.

Job Description

• The candidate must arrange and coordinate seminars, conferences, and similar events.
• The candidate must assist with staff consultation and grievance procedures.
• The candidate must coordinate the activities of the HR department to ensure organizational goals are met.
• The candidate must coordinate the flow of information within the team.
• The candidate must direct and control daily operations.
• The candidate must direct staff.
• The candidate must evaluate daily operations to ensure efficiency and productivity.
• The candidate must motivate staff.
• The candidate must open, sort, and distribute mail and other materials.
• The candidate must plan and organize daily operations effectively.
• The candidate must supervise other workers.
• The candidate must establish and implement operational policies and procedures.
• The candidate must record and prepare minutes of meetings, seminars, and conferences.
• The candidate must determine and establish office procedures and routines.
• The candidate must plan, develop, and implement recruitment strategies.
• The candidate must schedule and confirm appointments efficiently.
• The candidate must manage training and development strategies.
• The candidate must answer telephone calls and relay messages accurately.
• The candidate must oversee the analysis of employee data and information.
• The candidate must answer electronic enquiries.
• The candidate must oversee the development of communication strategies.
• The candidate must compile data, statistics, and other information.
• The candidate must respond to employee questions and complaints.
• The candidate must order office supplies and maintain inventory.
• The candidate must liaise with management, union officials, and HR consultants.
• The candidate must organize staff consultation and grievance procedures.
• The candidate must oversee payroll administration.
• The candidate must arrange travel, related itineraries, and make reservations.
• The candidate must greet people and direct them to contacts or service areas.
• The candidate must set up and maintain manual and computerized information filing systems.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must conduct research.
• The candidate must perform data entry.
• The candidate must provide exceptional customer service.
• The candidate must work with the marketing department to understand and communicate marketing messages to the field.
• The candidate must recruit and hire staff.
• The candidate must maintain and manage digital databases.
• The candidate must provide coaching.
• The candidate must perform basic bookkeeping tasks.
• The candidate must consult with clients after sale to provide ongoing support.
• The candidate must conduct performance reviews.
• The candidate must evaluate work environments, programs, and procedures to control, eliminate, and prevent disease or injury.
• The candidate must supervise office and volunteer staff.

Job Requirements

• The candidate must be fluent in English.
• The candidate must have a certificate of Secondary (high) school graduation.

How to apply

Use the provided options and submit your application if you are interested.

By mail

327 Prideaux Street suite Unit 14
NANAIMO, BC
V9R 2N4