Administrative assistant

Now hiring: Administrative assistant at Jean Claude Fortin in Normandin, QC. We are looking for a candidate with strong interpersonal skills to start as soon as possible. This role offers Permanent employment or Full time employment. The schedule involves Early morning, Morning, Day, Evening shifts.

Job Description

• The candidate must arrange and coordinate seminars, conferences, and similar events.
• The candidate must assist with staff consultation and grievance procedures.
• The candidate must coordinate the activities of the HR department to ensure organizational goals are met.
• The candidate must coordinate the flow of information within the team.
• The candidate must direct and control daily operations.
• The candidate must direct staff.
• The candidate must evaluate daily operations to ensure efficiency and productivity.
• The candidate must open, sort, and distribute mail and other materials.
• The candidate must plan and control budget and expenditures.
• The candidate must plan and organize daily operations effectively.
• The candidate must review HR projects to assure compliance with laws and regulations.
• The candidate must supervise other workers.
• The candidate must train staff to ensure proficiency in their roles.
• The candidate must establish and implement operational policies and procedures.
• The candidate must train other workers.
• The candidate must record and prepare minutes of meetings, seminars, and conferences.
• The candidate must determine and establish office procedures and routines.
• The candidate must oversee the classification and rating of occupations.
• The candidate must plan, develop, and implement recruitment strategies.
• The candidate must schedule and confirm appointments efficiently.
• The candidate must manage contracts.
• The candidate must manage training and development strategies.
• The candidate must answer telephone calls and relay messages accurately.
• The candidate must oversee the analysis of employee data and information.
• The candidate must answer electronic enquiries.
• The candidate must oversee the development of communication strategies.
• The candidate must oversee the preparation of reports.
• The candidate must advise senior management.
• The candidate must liaise with management, union officials, and HR consultants.
• The candidate must negotiate collective agreements on behalf of employers or workers.
• The candidate must organize staff consultation and grievance procedures.
• The candidate must oversee payroll administration.
• The candidate must arrange travel, related itineraries, and make reservations.
• The candidate must greet people and direct them to contacts or service areas.
• The candidate must set up and maintain manual and computerized information filing systems.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must conduct research.
• The candidate must perform data entry.
• The candidate must provide exceptional customer service.
• The candidate must work with the marketing department to understand and communicate marketing messages to the field.
• The candidate must recruit and hire workers and carry out related staffing actions.
• The candidate must recruit and hire staff.
• The candidate must maintain and manage digital databases.
• The candidate must provide coaching.
• The candidate must perform basic bookkeeping tasks.
• The candidate must consult with clients after sale to provide ongoing support.
• The candidate must conduct performance reviews.
• The candidate must evaluate work environments, programs, and procedures to control, eliminate, and prevent disease or injury.
• The candidate must supervise office and volunteer staff.

Job Requirements

• The candidate must be fluent in French.
• The candidate must have a certificate of Secondary (high) school graduation.
• Equivalent experience is acceptable.
• The candidate must have the ability to multitask.
• The candidate must have excellent oral communication skills.
• The candidate must have excellent written communication skills.
• The candidate must be flexible.
• The candidate must be well-organized.
• The candidate must be a good team player.
• The candidate must have strong time management skills.
• The candidate must be adaptable.
• The candidate must be dependable.
• The candidate should be able to work effectively in a fast-paced and busy environment.
• The candidate should be willing to work under pressure.

Work Setting

• The candidate must have experience in business services, defined as work that supports a business but does not produce a tangible commodity.

Additional Information

Work Conditions and Physical Capabilities

• The candidate should be able to work effectively in a fast-paced and busy environment.
• The candidate should be willing to work under pressure.

How to apply

Use the provided options and submit your application if you are interested.

By mail

1464 Av. du Rocher
Normandin, QC
G8M 3Y1

In person

1464 Av. du Rocher
Normandin, QC
G8M 3Y1
Between 08:30 a.m. and 05:00 p.m.

• Cover letter
• Answers to the following screening questions:
• Do you have experience working in this field?