Administrative assistant

Jean Claude Fortin in Normandin, QC is seeking a self-motivated Administrative assistant. The successful candidate must be available to start work as soon as possible. This is a Permanent employment or Full time position. Required shifts: Early morning, Morning, Day, Evening.

Job Description

• The candidate must arrange and coordinate seminars, conferences, and similar events.
• The candidate must assist with staff consultation and grievance procedures.
• The candidate must coordinate the activities of the HR department to ensure organizational goals are met.
• The candidate must coordinate the flow of information within the team.
• The candidate must direct and control daily operations.
• The candidate must evaluate daily operations to ensure efficiency and productivity.
• The candidate must open, sort, and distribute mail and other materials.
• The candidate must plan and organize daily operations effectively.
• The candidate must review HR projects to assure compliance with laws and regulations.
• The candidate must record and prepare minutes of meetings, seminars, and conferences.
• The candidate must determine and establish office procedures and routines.
• The candidate must schedule and confirm appointments efficiently.
• The candidate must answer telephone calls and relay messages accurately.
• The candidate must answer electronic enquiries.
• The candidate must oversee the preparation of reports.
• The candidate must liaise with management, union officials, and HR consultants.
• The candidate must organize staff consultation and grievance procedures.
• The candidate must arrange travel, related itineraries, and make reservations.
• The candidate must greet people and direct them to contacts or service areas.
• The candidate must set up and maintain manual and computerized information filing systems.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must conduct research.
• The candidate must perform data entry.
• The candidate must provide exceptional customer service.
• The candidate must maintain and manage digital databases.
• The candidate must perform basic bookkeeping tasks.
• The candidate must consult with clients after sale to provide ongoing support.

Job Requirements

• The candidate must be fluent in French.
• The candidate must have a certificate of Secondary (high) school graduation.
• Equivalent professional experience accepted.
• The candidate must have the ability to multitask.
• The candidate must have excellent oral communication skills.
• The candidate must have excellent written communication skills.
• The candidate must be flexible.
• The candidate must be well-organized.
• The candidate must be a good team player.
• The candidate must have strong time management skills.
• The candidate must be adaptable.
• The candidate must be dependable.
• The candidate should be able to work effectively in a fast-paced and busy environment.
• The candidate should be willing to work under pressure.

Work Setting

• The candidate must work in real estate to manage property transactions, support clients, and coordinate sales or leasing activities.

Additional Information

Work Conditions and Physical Capabilities

• The candidate should be able to work effectively in a fast-paced and busy environment.
• The candidate should be willing to work under pressure.

How to apply

Use the provided options and submit your application if you are interested.

By mail

1464 Av. du Rocher
Normandin, QC
G8M 3Y1

In person

1464 Av. du Rocher
Normandin, QC
G8M 3Y1
Between 08:30 a.m. and 05:00 p.m.

• Cover letter
• Answers to the following screening questions:
• Do you have experience working in this field?