Office administrative assistant

Archway Community Services is situated in Abbotsford, BC and is hiring a Office administrative assistant to join the team. We are seeking an enthusiastic individual to join and begin duties immediately. Position status: Permanent employment - Part time.

Job Description

• The candidate must coordinate the flow of information within the team.
• The candidate must open, sort, and distribute mail and other materials.
• The candidate must plan and organize daily operations effectively.
• The candidate must determine and establish office procedures and routines.
• The candidate must schedule and confirm appointments efficiently.
• The candidate must answer electronic enquiries.
• The candidate must compile data, statistics, and other information.
• The candidate must advise senior management.
• The candidate must order office supplies and maintain inventory.
• The candidate must liaise with management, union officials, and HR consultants.
• The candidate must set up and maintain manual and computerized information filing systems.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must perform data entry.
• The candidate must work with the marketing department to understand and communicate marketing messages to the field.
• The candidate must maintain and manage digital databases.
• The candidate must prepare funding and grant applications and proposals.
• The candidate must organize conferences and meetings.
• The candidate must negotiate with clients for catering or use of facilities.
• The candidate must maintain accurate and up-to-date records.
• The candidate must prepare reports.
• The candidate must establish administrative procedures.
• The candidate must prepare draft agendas for meetings and take, transcribe, and distribute minutes.
• The candidate must manage incidents.

Job Requirements

• The candidate must be fluent in English.
• There are no standard education requirements, such as a bachelor's degree, a certificate, or a diploma.
• The candidate must have the ability to multitask.
• The candidate must have excellent oral communication skills.
• The candidate must have excellent written communication skills.
• The candidate must be flexible.
• The candidate must have good judgement skills.
• The candidate must be well-organized.
• The candidate must be a good team player.
• The candidate must be accurate.
• The candidate should be client-focused.
• The candidate must be reliable.
• The candidate must have strong time management skills.
• The candidate must be adaptable.
• The candidate must be accountable.
• The candidate must be dependable.
• The candidate must exercise due diligence.
• The candidate must be a quick learner.
• The candidate must have the ability to work independently.
• The candidate should be able to work effectively in a fast-paced and busy environment.
• The candidate should be willing to work under pressure.
• The candidate must be able to meet tight deadlines.
• The candidate should have an eye for detail.
• The candidate must be able to manage a large caseload.
• The candidate must be able to work with minimal supervision.

Work Setting

• The candidate should work in associations and non-profit organizations, a legal entity organized and operated for a collective, public or social benefit.

Additional Information

Work Conditions and Physical Capabilities

• The candidate must have the ability to work independently.
• The candidate should be able to work effectively in a fast-paced and busy environment.
• The candidate should be willing to work under pressure.
• The candidate must be able to meet tight deadlines.
• The candidate should have an eye for detail.
• The candidate must be able to manage a large caseload.
• The candidate must be able to work with minimal supervision.

Security and Safety

• The candidate must undergo a criminal record check.

Benefits

• The candidate will receive a health care plan, providing coverage for medical and surgical expenses.
• The candidate will receive group insurance benefits from the employer, extending coverage to their dependents, including spouses, children, and parents.
• The candidate will receive free parking; there is no additional charge for parking on the property.
• The candidate should receive other benefits, such as any accrued compensation or advantage of the executive other than accrued compensation payable on or after termination of employment under a plan, policy, or company program.
• The candidate will receive paid time off for volunteering or personal days.
• The candidate will receive a wellness program, offering financial incentives and resources to support their health and well-being.

How to apply

Use the provided options and submit your application if you are interested.

Online

Apply now

• Job reference number 2026-99-01
• Cover letter
• Answers to the following screening questions:
• Do you have experience working in this field?