Operations officer - administration

Now hiring: Operations officer - administration at Tranq Sleep Institute Inc. in Kelowna, BC. The successful candidate must be available to start work as soon as possible. This is a Permanent employment or Full time position. The schedule involves Overtime required shifts.

Job Description

• The candidate must implement new administrative procedures.
• The candidate must review and evaluate new administrative procedures.
• The candidate must establish work priorities, ensure procedures are followed, and meet deadlines.
• The candidate must coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
• The candidate must assemble data and prepare periodic and special reports, manuals, and correspondence.
• The candidate must perform data entry.
• The candidate must resolve conflict situations.
• The candidate must monitor and evaluate.
• The candidate must perform administrative and office activities.
• The candidate may perform a variety of office management and clerical duties.
• The candidate must schedule and confirm appointments efficiently.
• The candidate must perform receptionist duties.
• The candidate must perform office management duties.
• The candidate must manage routine office functions including reception, telephone, and booking appointments.
• The candidate must maintain registration systems, records and files.
• The candidate must maintain accurate and up-to-date records.
• The candidate must maintain a filing system.
• The candidate must answer written and oral inquiries.
• The candidate must perform general office duties.
• The candidate must provide exceptional customer service.
• The candidate must enter and format electronically based medical reports, correspondence, spreadsheets, and documents for review.
• The candidate must initiate and maintain confidential medical files and records.
• The candidate must coordinate the flow of information within the team or organization.

Job Requirements

• The candidate must be fluent in English.
• The candidate must have a College, CEGEP, or other non-university certificate or diploma from a program lasting 3 months to less than 1 year.
• The candidate should have efficient interpersonal skills.
• The candidate must have excellent oral communication skills.
• The candidate must have excellent written communication skills.
• The candidate must be flexible.
• The candidate must be well-organized.
• The candidate must be reliable.
• The candidate must have the ability to multitask.
• The candidate must have strong time management skills.
• The candidate must be adaptable.
• The candidate must demonstrate integrity.
• The candidate must be a good team player.
• The candidate must have the ability to work independently.
• The candidate should be able to work effectively in a fast-paced and busy environment.
• The candidate must be able to meet tight deadlines.
• The candidate should have an eye for detail.

Work Setting

• The candidate must work in a physician’s office to assist medical staff, manage patient records, and support clinical operations.
• The candidate must work in a medical clinic.

Additional Information

Work Conditions and Physical Capabilities

• The candidate must have the ability to work independently.
• The candidate should be able to work effectively in a fast-paced and busy environment.
• The candidate must be able to meet tight deadlines.
• The candidate should have an eye for detail.

Transportation/travel information

• Public transportation is available for commuting to the work location.

Benefits

• The candidate will receive a dental plan covering expenses for dental treatments and procedures.
• The candidate will receive a health care plan, providing coverage for medical and surgical expenses.
• The candidate should receive other benefits, such as any accrued compensation or advantage of the executive other than accrued compensation payable on or after termination of employment under a plan, policy, or company program.

How to apply

Use the provided options and submit your application if you are interested.

By email

[email protected]

By phone

2508696181

By mail

590 McKay Avenue suite 2F<br>Kelowna, BC<br>V1Y 5A8