Office administrative assistant

Unity Pacific Immigration and Visa Services Inc. in Sooke, BC is inviting applications for the position of Office administrative assistant. We are seeking an enthusiastic individual to join and begin duties immediately. We are offering a Permanent employment or Full time opportunity. Shift timings include: To be determined.

Job Description

• The candidate must arrange and coordinate seminars, conferences, and similar events.
• The candidate must evaluate daily operations to ensure efficiency and productivity.
• The candidate must open, sort, and distribute mail and other materials.
• The candidate must plan and organize daily operations effectively.
• The candidate must review HR projects to assure compliance with laws and regulations.
• The candidate must establish and implement operational policies and procedures.
• The candidate must record and prepare minutes of meetings, seminars, and conferences.
• The candidate must determine and establish office procedures and routines.
• The candidate must plan, develop, and implement recruitment strategies.
• The candidate must schedule and confirm appointments efficiently.
• The candidate must manage contracts.
• The candidate must manage training and development strategies.
• The candidate must answer telephone calls and relay messages accurately.
• The candidate must oversee the analysis of employee data and information.
• The candidate must answer electronic enquiries.
• The candidate must oversee the development of communication strategies.
• The candidate must compile data, statistics, and other information.
• The candidate must oversee the preparation of reports.
• The candidate must advise senior management.
• The candidate must oversee payroll administration.
• The candidate must arrange travel, related itineraries, and make reservations.
• The candidate must greet people and direct them to contacts or service areas.
• The candidate must set up and maintain manual and computerized information filing systems.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must conduct research.
• The candidate must perform data entry.
• The candidate must provide exceptional customer service.
• The candidate must work with the marketing department to understand and communicate marketing messages to the field.
• The candidate must maintain and manage digital databases.
• The candidate must perform basic bookkeeping tasks.
• The candidate must evaluate work environments, programs, and procedures to control, eliminate, and prevent disease or injury.

Job Requirements

• The candidate must be fluent in English.
• The candidate must have a certificate of Secondary (high) school graduation.
• Or an equivalent combination of education and experience.

Benefits

• The candidate will receive a dental plan covering expenses for dental treatments and procedures.
• The candidate will receive a health care plan, providing coverage for medical and surgical expenses.
• The candidate will receive free parking; there is no additional charge for parking on the property.
• The employer will pay for the candidate's learning/training.
• The selected candidate will receive an available parking facility where employer provide parking to employee at a cost that is less than the fair market value of the parking space.

How to apply

Use the provided options and submit your application if you are interested.

By email

unitypacificimmigration@gmail.com

• Job reference number Admin-Unity
• Cover letter
• Answers to the following screening questions:
• Are you currently a student?