Administrative assistant

MAGNUM INSIGHT IMMIGRATION INC in Ajax, ON is seeking a self-motivated Administrative assistant. We are seeking an enthusiastic individual to join and begin duties immediately. Position status: Permanent employment or Full time. The schedule involves Early morning, Morning, Day shifts.

Job Description

• The candidate must arrange and coordinate seminars, conferences, and similar events.
• The candidate must coordinate the flow of information within the team.
• The candidate must direct staff.
• The candidate must evaluate daily operations to ensure efficiency and productivity.
• The candidate must motivate staff.
• The candidate must open, sort, and distribute mail and other materials.
• The candidate must plan and control budget and expenditures.
• The candidate must supervise other workers.
• The candidate must establish and implement operational policies and procedures.
• The candidate must record and prepare minutes of meetings, seminars, and conferences.
• The candidate must determine and establish office procedures and routines.
• The candidate must schedule and confirm appointments efficiently.
• The candidate must manage contracts.
• The candidate must answer telephone calls and relay messages accurately.
• The candidate must answer electronic enquiries.
• The candidate must oversee the preparation of reports.
• The candidate must arrange travel, related itineraries, and make reservations.
• The candidate must greet people and direct them to contacts or service areas.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must perform data entry.
• The candidate must maintain and manage digital databases.

Job Requirements

• The candidate must be fluent in English.
• The candidate must have a College, CEGEP, or other non-university certificate or diploma from a program of 1 to 2 years.

Work Setting

• The candidate must have experience in business services, defined as work that supports a business but does not produce a tangible commodity.

Additional Information

Work Conditions and Physical Capabilities

• The candidate must have the ability to work independently.
• The candidate should be able to work effectively in a fast-paced and busy environment.
• The candidate must be able to meet tight deadlines.
• The candidate should have an eye for detail.
• The candidate should be required to perform repetitive tasks frequently.
• The candidate must be able to manage a large caseload.
• The candidate must be able to handle a large workload.
• The candidate must be able to work with minimal supervision.

Transportation/travel information

• The candidate must have their own transportation.

How to apply

Use the provided options and submit your application if you are interested.

By email

payments@magnuminsight.com

• Cover letter