Administrative assistant

STRONGHOLD LGS in Dartmouth, NS is seeking a self-motivated Administrative assistant. This position requires the successful applicant to begin duties at the earliest opportunity. This is a Permanent employment or Full time position.

Job Description

• The candidate must assist with staff consultation and grievance procedures.
• The candidate must coordinate the flow of information within the team.
• The candidate must direct and control daily operations.
• The candidate must evaluate daily operations to ensure efficiency and productivity.
• The candidate must open, sort, and distribute mail and other materials.
• The candidate must plan and control budget and expenditures.
• The candidate must plan and organize daily operations effectively.
• The candidate must supervise other workers.
• The candidate must schedule and confirm appointments efficiently.
• The candidate must answer telephone calls and relay messages accurately.
• The candidate must answer electronic enquiries.
• The candidate must order office supplies and maintain inventory.
• The candidate must organize staff consultation and grievance procedures.
• The candidate must oversee payroll administration.
• The candidate must greet people and direct them to contacts or service areas.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must provide exceptional customer service.
• The candidate must consult with clients after sale to provide ongoing support.
• The candidate must supervise office and volunteer staff.
• The candidate must negotiate with suppliers for the provision of materials and supplies.
• The candidate must prepare and balance period-end payroll reports and reconcile payrolls with bank statements.
• The candidate must assist in preparing financial reports.

Job Requirements

• The candidate must be fluent in English.
• The candidate must have a College, CEGEP, or other non-university certificate or diploma from a program of 1 to 2 years.
• The candidate must have the ability to multitask.
• The candidate must have excellent oral communication skills.
• The candidate must have excellent written communication skills.
• The candidate must have good judgement skills.
• The candidate must be well-organized.
• The candidate should be client-focused.
• The candidate must be reliable.
• The candidate must have strong time management skills.
• The candidate must be adaptable.
• The candidate must be accountable.
• The candidate must be a quick learner.
• The candidate must have the ability to work independently.
• The candidate should be willing to work under pressure.
• The candidate must be able to meet tight deadlines.
• The candidate should have an eye for detail.
• The candidate should be required to perform repetitive tasks frequently.
• The candidate must be able to handle a large workload.
• The candidate must be able to work with minimal supervision.

Work Setting

• The candidate should be willing to relocate and be ready to move to a new city/different city for a job.

Additional Information

Work Conditions and Physical Capabilities

• The candidate must have the ability to work independently.
• The candidate should be willing to work under pressure.
• The candidate must be able to meet tight deadlines.
• The candidate should have an eye for detail.
• The candidate should be required to perform repetitive tasks frequently.
• The candidate must be able to handle a large workload.
• The candidate must be able to work with minimal supervision.

Transportation/travel information

• The candidate must be willing to travel.

Benefits

• The candidate will receive a dental plan covering expenses for dental treatments and procedures.
• The candidate will receive a health care plan, providing coverage for medical and surgical expenses.
• The candidate will receive vision care benefits, covering or reducing the cost of eye exams and medical eye care.
• The candidate will receive group insurance benefits from the employer, extending coverage to their dependents, including spouses, children, and parents.
• The selected candidate will receive life insurance to provide financial support to their loved ones in the event of their passing.
• The candidate will receive free parking; there is no additional charge for parking on the property.
• The candidate will receive paid time off for volunteering or personal days.

How to apply

Use the provided options and submit your application if you are interested.

By email

[email protected]

• Cover letter
• Answers to the following screening questions:
• Are you available for shift or on-call work?
• Are you available to start on the date listed in the job posting?
• Do you have experience working in this field?