Executive assistant

Now hiring: Executive assistant at Ksan Society in Terrace, BC. This position requires the successful applicant to begin duties at the earliest opportunity. Position status: Permanent employment or Full time. Required shifts: Day.

Job Description

• The candidate must compile data to prepare documents.
• The candidate must establish and coordinate administrative policies and procedures.
• The candidate must prepare reports and other documents for consideration and presentation to executive committees and boards of directors.
• The candidate must prepare agendas and make arrangements for committee, board, and other meetings.
• The candidate will be responsible for meeting with individuals, special interest groups, and other stakeholders to discuss issues, assess concerns, and recommend appropriate courses of action based on the discussions.
• The candidate must liaise with departmental and corporate officials and with other organizations and associations.
• The candidate must arrange travel, related itineraries, and make reservations.
• The candidate must prepare invoices, reports, memos, letters, financial statements, and administer contracts and other documents.
• The candidate must manage events.
• The candidate must type and proofread correspondence, forms, and other documents.

Job Requirements

• The candidate must be fluent in English.
• The candidate must have a College, CEGEP, or other non-university certificate or diploma from a program of 1 to 2 years.
• The candidate must have 2 to less than 3 years of experience in a related field.
• The candidate must be accurate.
• The candidate should have efficient interpersonal skills.
• The candidate must have excellent oral communication skills.
• The candidate must have excellent written communication skills.
• The candidate must be well-organized.
• The candidate must be reliable.
• The candidate must be a good team player.

Work Setting

• The candidate should work in associations and non-profit organizations, a legal entity organized and operated for a collective, public or social benefit.
• The candidate must work in a general office.

Additional Information

Work Conditions and Physical Capabilities

• The candidate should be able to work effectively in a fast-paced and busy environment.
• The candidate should be willing to work under pressure.
• The candidate must be able to meet tight deadlines.
• The candidate should have an eye for detail.

Security and Safety

• The candidate must undergo a criminal record check.
• The candidate must have a valid driver’s licence.

Transportation/travel information

• The candidate must have a valid driver’s licence.
• The candidate must have their own vehicle.

Benefits

• The candidate will receive a dental plan covering expenses for dental treatments and procedures.
• The selected candidate will receive tax-free disability benefits, providing financial support for the impact of a service-related injury or illness.
• The candidate will receive a health care plan, providing coverage for medical and surgical expenses.
• The candidate will receive vision care benefits, covering or reducing the cost of eye exams and medical eye care.
• The candidate will receive group insurance benefits from the employer, extending coverage to their dependants, including spouses, children, and parents.
• The selected candidate will receive life insurance to provide financial support to their loved ones in the event of their passing.
• The candidate will receive mileage reimbursement.
• The candidate will receive a pension plan, providing a monthly, taxable benefit that replaces a portion of their income at retirement.
• The candidate should receive other benefits, such as any accrued compensation or advantage of the executive other than accrued compensation payable on or after termination of employment under a plan, policy, or company program.
• The candidate will have access to team-building opportunities.
• The candidate will receive travel insurance coverage, including benefits for flight delays, lost passports, baggage loss, medical emergencies, adventure sports, political unrest, and other travel-related incidents.
• The candidate will receive a wellness program, offering financial incentives and resources to support their health and well-being.

How to apply

Use the provided options and submit your application if you are interested.

By email

Apply with the button on this page: your resume is emailed to the employer.

• Job reference number EA_Oct2026
• Cover letter