Executive assistant

La Maison Jean Lapointe in Montréal, QC is inviting applications for the position of Executive assistant. We are looking for a candidate with strong interpersonal skills to start as soon as possible. We are offering a Permanent employment or Full time opportunity. The schedule involves Day shifts.

Job Description

• The candidate must compile data to prepare documents.
• The candidate must establish and coordinate administrative policies and procedures.
• The candidate must prepare reports and other documents for consideration and presentation to executive committees and boards of directors.
• The candidate must analyze incoming and outgoing memoranda, submissions, and reports.
• The candidate must prepare agendas and make arrangements for committee, board, and other meetings.
• The candidate must conduct research.
• The candidate must liaise with departmental and corporate officials and with other organizations and associations.
• The candidate must plan, organize, direct, control, and evaluate daily operations.
• The candidate must provide exceptional customer service.
• The candidate must arrange travel, related itineraries, and make reservations.
• The candidate must prepare invoices, reports, memos, letters, financial statements, and administer contracts and other documents.
• The candidate must manage events.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must apply quality control procedures.
• The candidate must maintain quality control and production records.
• The candidate must conduct quality control.

Job Requirements

• The candidate must be fluent in French.
• The candidate must hold a bachelor’s degree.

Work Setting

• The candidate should work in an urban area with a high population density.
• The candidate should work in associations and non-profit organizations, a legal entity organized and operated for a collective, public or social benefit.

Benefits

• The candidate will receive a dental plan covering expenses for dental treatments and procedures.
• The selected candidate will receive tax-free disability benefits, providing financial support for the impact of a service-related injury or illness.
• The candidate will receive a health care plan, providing coverage for medical and surgical expenses.
• The candidate will receive paramedical services coverage as part of traditional health insurance or Extended Health Care (EHC) benefits, including coverage for a variety of healthcare practitioners.
• The candidate will receive vision care benefits, covering or reducing the cost of eye exams and medical eye care.
• The candidate will receive group insurance benefits from the employer, extending coverage to their dependents, including spouses, children, and parents.
• The selected candidate will receive life insurance to provide financial support to their loved ones in the event of their passing.
• The candidate will receive long-term care insurance, covering all or part of assisted living facilities and in-home care for individuals aged 65 or older, or for those with chronic conditions requiring constant supervision.
• The candidate will receive paid time off for volunteering or personal days.
• The candidate will have access to team-building opportunities.
• The candidate will receive travel insurance coverage, including benefits for flight delays, lost passports, baggage loss, medical emergencies, adventure sports, political unrest, and other travel-related incidents.
• The candidate will receive a wellness program, offering financial incentives and resources to support their health and well-being.

How to apply

Use the provided options and submit your application if you are interested.

By email

rh@maisonjeanlapointe.org

• Cover letter
• Answers to the following screening questions:
• Are you available for shift or on-call work?
• Are you available to start on the date listed in the job posting?
• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?
• Do you meet the language requirements listed in the job posting for the position (English or French)?