Administrative assistant - post secondary institution

Brandon University is situated in Brandon, MB and is hiring a Administrative assistant - post secondary institution to join the team. We are looking for a candidate with strong interpersonal skills to start as soon as possible. This is a Permanent employment or Full time position. The schedule involves Day shifts.

Job Description

• The candidate must arrange and coordinate seminars, conferences, and similar events.
• The candidate must open, sort, and distribute mail and other materials.
• The candidate must plan and control budget and expenditures.
• The candidate must plan and organize daily operations effectively.
• The candidate must record and prepare minutes of meetings, seminars, and conferences.
• The candidate must schedule and confirm appointments efficiently.
• The candidate must answer telephone calls and relay messages accurately.
• The candidate must answer electronic enquiries.
• The candidate must compile data, statistics, and other information.
• The candidate must advise senior management.
• The candidate must order office supplies and maintain inventory.
• The candidate must arrange travel, related itineraries, and make reservations.
• The candidate must greet people and direct them to contacts or service areas.
• The candidate must set up and maintain manual and computerized information filing systems.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must perform data entry.
• The candidate must provide exceptional customer service.
• The candidate must perform basic bookkeeping tasks.
• The candidate must consult with clients after sale to provide ongoing support.

Job Requirements

• The candidate must be fluent in English.
• The candidate must have a College/CEGEP diploma or equivalent experience.
• The candidate must have 3 to less than 5 years of experience in a related field.
• The candidate must have the ability to multitask.
• The candidate must have excellent oral communication skills.
• The candidate must have excellent written communication skills.
• The candidate must have good judgement skills.
• The candidate must be well-organized.
• The candidate should be client-focused.
• The candidate must have strong time management skills.
• The candidate must exercise due diligence.

Work Setting

• The candidate must be able to work in an educational setting.

Additional Information

Work Conditions and Physical Capabilities

• The candidate must have the ability to work independently.
• The candidate should be able to work effectively in a fast-paced and busy environment.
• The candidate should be willing to work under pressure.
• The candidate must be able to meet tight deadlines.
• The candidate should have an eye for detail.
• The candidate should be required to perform repetitive tasks frequently.
• The candidate must be able to manage a large caseload.
• The candidate must be able to work with minimal supervision.

Security and Safety

• The candidate must undergo a criminal record check.
• The candidate must be able to pass a Child Abuse Registry check.

Benefits

• The candidate will receive a dental plan covering expenses for dental treatments and procedures.
• The candidate will receive a health care plan, providing coverage for medical and surgical expenses.
• The candidate will receive vision care benefits, covering or reducing the cost of eye exams and medical eye care.
• The candidate shall receive benefits in line with the collective agreement contract between the employer and the union representing a bargaining unit.

How to apply

Use the provided options and submit your application if you are interested.

By email

Apply with the button on this page: your resume is emailed to the employer.

• Job reference number 2026 - 28
• Cover letter
• Answers to the following screening questions:
• Do you have experience working in this field?