Administrative assistant - office

Now hiring: Administrative assistant - office at J-M BOY MOBILE MECHANIC CORP. in Calgary, AB. We are seeking an enthusiastic individual to join and begin duties immediately. Position status: Permanent employment or Full time.

Job Description

• The candidate must arrange and coordinate seminars, conferences, and similar events.
• The candidate must assist with staff consultation and grievance procedures.
• The candidate must coordinate the activities of the HR department to ensure organizational goals are met.
• The candidate must coordinate the flow of information within the team.
• The candidate must direct and control daily operations.
• The candidate must direct staff.
• The candidate must evaluate daily operations to ensure efficiency and productivity.
• The candidate must motivate staff.
• The candidate must open, sort, and distribute mail and other materials.
• The candidate must plan and control budget and expenditures.
• The candidate must plan and organize daily operations effectively.
• The candidate must review HR projects to assure compliance with laws and regulations.
• The candidate must supervise other workers.
• The candidate must train staff to ensure proficiency in their roles.
• The candidate must establish and implement operational policies and procedures.
• The candidate must train other workers.
• The candidate must record and prepare minutes of meetings, seminars, and conferences.
• The candidate must determine and establish office procedures and routines.
• The candidate must oversee the classification and rating of occupations.
• The candidate must plan, develop, and implement recruitment strategies.
• The candidate must schedule and confirm appointments efficiently.
• The candidate must manage contracts.
• The candidate must manage training and development strategies.
• The candidate must answer telephone calls and relay messages accurately.
• The candidate must oversee the analysis of employee data and information.
• The candidate must answer electronic enquiries.
• The candidate must oversee the development of communication strategies.
• The candidate must compile data, statistics, and other information.
• The candidate must oversee the preparation of reports.
• The candidate must advise senior management.
• The candidate must respond to employee questions and complaints.
• The candidate must order office supplies and maintain inventory.
• The candidate must liaise with management, union officials, and HR consultants.
• The candidate must negotiate collective agreements on behalf of employers or workers.
• The candidate must organize staff consultation and grievance procedures.
• The candidate must oversee payroll administration.
• The candidate must arrange travel, related itineraries, and make reservations.
• The candidate must greet people and direct them to contacts or service areas.
• The candidate must set up and maintain manual and computerized information filing systems.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must conduct research.
• The candidate must perform data entry.
• The candidate must provide exceptional customer service.
• The candidate must work with the marketing department to understand and communicate marketing messages to the field.
• The candidate must recruit and hire workers and carry out related staffing actions.
• The candidate must recruit and hire staff.
• The candidate must maintain and manage digital databases.
• The candidate must provide coaching.
• The candidate must perform basic bookkeeping tasks.
• The candidate must consult with clients after sale to provide ongoing support.
• The candidate must conduct performance reviews.
• The candidate must evaluate work environments, programs, and procedures to control, eliminate, and prevent disease or injury.
• The candidate must supervise office and volunteer staff.

Job Requirements

• The candidate must be fluent in English.
• The candidate must have a College, CEGEP, or other non-university certificate or diploma from a program of 1 to 2 years.
• The ideal candidate will have at least 1 to 2 years of experience in a related industry.

Work Setting

• The candidate must work in a specialty shop.

How to apply

Use the provided options and submit your application if you are interested.

By email

info@canada-advantage.com