Executive assistant

Now hiring: Executive assistant at Hightain Group Corp. in Calgary, AB. This position requires the successful applicant to begin duties at the earliest opportunity. We are offering a Permanent employment or Full time opportunity. Shift timings include: Overtime required, Early morning, Morning, Day, Evening, Night, Weekend, Flexible hours, To be determined, Overtime available.

Job Description

• The candidate must establish and coordinate administrative policies and procedures.
• The candidate must prepare reports and other documents for consideration and presentation to executive committees and boards of directors.
• The candidate must analyze incoming and outgoing memoranda, submissions, and reports.
• The candidate must prepare agendas and make arrangements for committee, board, and other meetings.
• The candidate will be responsible for meeting with individuals, special interest groups, and other stakeholders to discuss issues, assess concerns, and recommend appropriate courses of action based on the discussions.
• The candidate must liaise with departmental and corporate officials and with other organizations and associations.
• The candidate must plan, organize, direct, control, and evaluate daily operations.
• The candidate must provide exceptional customer service.
• The candidate must arrange travel, related itineraries, and make reservations.
• The candidate must prepare invoices, reports, memos, letters, financial statements, and administer contracts and other documents.
• The candidate must manage events.

Job Requirements

• The candidate must be fluent in English.
• The candidate must hold a bachelor’s degree.
• The candidate must be accurate.
• The candidate must be dependable.
• The candidate should have efficient interpersonal skills.
• The candidate must have excellent oral communication skills.
• The candidate must have excellent written communication skills.
• The candidate must be flexible.
• The candidate must show initiative.
• The candidate must be well-organized.
• The candidate must be reliable.
• The candidate must be a good team player.
• The candidate must be hardworking.
• The candidate must be a quick learner.
• The candidate must be proactive.

Work Setting

• The candidate should work in an urban area with a high population density.
• The candidate should work in a rural area; most people live or work on farms or ranches. Hamlets, villages, towns, and other small settlements are in or surrounded by rural areas.
• The candidate should work in various locations when employees are scattered across different worksites.
• The candidate must work in a service environment, performing job duties within the setting, social interactions, and physical conditions required by the role.

Additional Information

Work Conditions and Physical Capabilities

• The candidate should be able to work effectively in a fast-paced and busy environment.
• The candidate should be willing to work under pressure.
• The candidate must be able to meet tight deadlines.
• The candidate should have an eye for detail.

Security and Safety

• The candidate must undergo a criminal record check.
• The candidate must have a valid driver’s licence.
• The candidate must undergo a credit check.

Transportation/travel information

• The candidate must have a valid driver’s licence.
• The candidate must be willing to travel.
• The candidate must be willing to travel frequently.
• The candidate must be willing to travel for extended periods.
• The candidate must be willing to travel overnight.
• The candidate’s travel expenses will be paid by the employer.

How to apply

Use the provided options and submit your application if you are interested.

By mail

1423 Centre St.,NW suite 18
Calgary , AB
T2E 2R8

• Job reference number 20260916
• Cover letter
• Answers to the following screening questions:
• Are you available for shift or on-call work?
• Are you available to start on the date listed in the job posting?
• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?
• Do you meet the language requirements listed in the job posting for the position (English or French)?