Administrative assistant

Motion Fitness is situated in Okotoks, AB and is hiring a Administrative assistant to join the team. We are seeking an enthusiastic individual to join and begin duties immediately. This is a Term or contractFull time position. The schedule involves Early morning, Morning, Day, Evening, Weekend shifts.

Job Description

• The candidate must arrange and coordinate seminars, conferences, and similar events.
• The candidate must assist with staff consultation and grievance procedures.
• The candidate must direct staff.
• The candidate must motivate staff.
• The candidate must open, sort, and distribute mail and other materials.
• The candidate must plan and control budget and expenditures.
• The candidate must plan and organize daily operations effectively.
• The candidate must supervise other workers.
• The candidate must train other workers.
• The candidate must record and prepare minutes of meetings, seminars, and conferences.
• The candidate must schedule and confirm appointments efficiently.
• The candidate must manage contracts.
• The candidate must answer telephone calls and relay messages accurately.
• The candidate must answer electronic enquiries.
• The candidate must compile data, statistics, and other information.
• The candidate must respond to employee questions and complaints.
• The candidate must order office supplies and maintain inventory.
• The candidate must arrange travel, related itineraries, and make reservations.
• The candidate must greet people and direct them to contacts or service areas.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must perform data entry.
• The candidate must provide exceptional customer service.
• The candidate must maintain and manage digital databases.
• The candidate must perform basic bookkeeping tasks.
• The candidate must consult with clients after sale to provide ongoing support.
• The candidate must supervise office and volunteer staff.
• The candidate must plan, organize, direct, control, and evaluate daily operations.

Job Requirements

• The candidate must be fluent in English.
• The candidate must have a certificate of Secondary (high) school graduation.
• Equivalent professional experience accepted.
• The candidate must have the ability to multitask.
• The candidate must have excellent oral communication skills.
• The candidate must have excellent written communication skills.
• The candidate must be flexible.
• The candidate must have good judgement skills.
• The candidate must be well-organized.
• The candidate must be a good team player.
• The candidate must be accurate.
• The candidate should be client-focused.
• The candidate must be reliable.
• The candidate must have strong time management skills.
• The candidate must be adaptable.
• The candidate must be a quick learner.
• The candidate must have the ability to work independently.
• The candidate should be able to work effectively in a fast-paced and busy environment.
• The candidate should be willing to work under pressure.
• The candidate must be able to meet tight deadlines.
• The candidate should have an eye for detail.
• The candidate should be required to perform repetitive tasks frequently.
• The candidate must be able to manage a large caseload.
• The candidate must be able to handle a large workload.
• The candidate must be able to work with minimal supervision.

Work Setting

• The candidate's relocation costs should be covered by the employer, allowing the employer to contribute to the employee's relocation costs incurred in moving closer to the company's offices or other work locations as required.
• The candidate should be willing to relocate and be ready to move to a new city/different city for a job.

Additional Information

Work Conditions and Physical Capabilities

• The candidate must have the ability to work independently.
• The candidate should be able to work effectively in a fast-paced and busy environment.
• The candidate should be willing to work under pressure.
• The candidate must be able to meet tight deadlines.
• The candidate should have an eye for detail.
• The candidate should be required to perform repetitive tasks frequently.
• The candidate must be able to manage a large caseload.
• The candidate must be able to handle a large workload.
• The candidate must be able to work with minimal supervision.

Transportation/travel information

• Public transportation is available for commuting to the work location.

Benefits

• The candidate will receive free parking; there is no additional charge for parking on the property.

How to apply

Use the provided options and submit your application if you are interested.

By mail

40 Riverside Way<br>Okotoks, AB<br>T1S 1M3

In person

40 Riverside Way<br>Okotoks, AB<br>T1S 1M3<br>Between 08:00 a.m. and 05:00 p.m.

• Answers to the following screening questions:
• Are you available for shift or on-call work?
• Are you available to start on the date listed in the job posting?
• Do you have experience working in this field?