Administrative assistant

École de joaillerie de Québec in Québec, QC is seeking a self-motivated Administrative assistant. Ideally suited for a motivated individual ready to join the team immediately. We are offering a Permanent employment or Full time opportunity. Required shifts: Morning, Day.

Job Description

• The candidate must arrange and coordinate seminars, conferences, and similar events.
• The candidate must coordinate the activities of the HR department to ensure organizational goals are met.
• The candidate must coordinate the flow of information within the team.
• The candidate must evaluate daily operations to ensure efficiency and productivity.
• The candidate must motivate staff.
• The candidate must open, sort, and distribute mail and other materials.
• The candidate must plan and control budget and expenditures.
• The candidate must plan and organize daily operations effectively.
• The candidate must train staff to ensure proficiency in their roles.
• The candidate must establish and implement operational policies and procedures.
• The candidate must record and prepare minutes of meetings, seminars, and conferences.
• The candidate must determine and establish office procedures and routines.
• The candidate must schedule and confirm appointments efficiently.
• The candidate must manage contracts.
• The candidate must answer telephone calls and relay messages accurately.
• The candidate must oversee the analysis of employee data and information.
• The candidate must answer electronic enquiries.
• The candidate must compile data, statistics, and other information.
• The candidate must oversee the preparation of reports.
• The candidate must advise senior management.
• The candidate must respond to employee questions and complaints.
• The candidate must order office supplies and maintain inventory.
• The candidate must arrange travel, related itineraries, and make reservations.
• The candidate must greet people and direct them to contacts or service areas.
• The candidate must set up and maintain manual and computerized information filing systems.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must conduct research.
• The candidate must perform data entry.
• The candidate must provide exceptional customer service.
• The candidate must work with the marketing department to understand and communicate marketing messages to the field.
• The candidate must maintain and manage digital databases.
• The candidate must perform basic bookkeeping tasks.
• The candidate must consult with clients after sale to provide ongoing support.

Job Requirements

• The candidate must be fluent in French.
• The candidate must have a College/CEGEP diploma or equivalent experience.
• The candidate must have 3 to less than 5 years of experience in a related field.
• The candidate must have the ability to multitask.
• The candidate must have excellent oral communication skills.
• The candidate must have excellent written communication skills.
• The candidate must be flexible.
• The candidate must have good judgement skills.
• The candidate must be well-organized.
• The candidate must be a good team player.
• The candidate must be accurate.
• The candidate should be client-focused.
• The candidate must be reliable.
• The candidate must have strong time management skills.
• The candidate must be adaptable.
• The candidate must be accountable.
• The candidate must be dependable.
• The candidate must exercise due diligence.
• The candidate must be a quick learner.

Additional Information

Work Conditions and Physical Capabilities

• The candidate must have the ability to work independently.
• The candidate must be able to meet tight deadlines.
• The candidate should have an eye for detail.
• The candidate must be able to handle a large workload.
• The candidate must be able to work with minimal supervision.

Benefits

• The selected candidate will receive tax-free disability benefits, providing financial support for the impact of a service-related injury or illness.
• The candidate will receive a health care plan, providing coverage for medical and surgical expenses.
• The candidate will receive group insurance benefits from the employer, extending coverage to their dependants, including spouses, children, and parents.
• The selected candidate will receive life insurance to provide financial support to their loved ones in the event of their passing.
• The employer will pay for the candidate's learning/training.
• The candidate will receive paid time off for volunteering or personal days.
• The candidate will have access to team-building opportunities.
• The selected candidate will receive an available parking facility where employer provide parking to employee at a cost that is less than the fair market value of the parking space.
• The candidate will receive travel insurance coverage, including benefits for flight delays, lost passports, baggage loss, medical emergencies, adventure sports, political unrest, and other travel-related incidents.

How to apply

Use the provided options and submit your application if you are interested.

By mail

299, 3e Avenue suite bur 304
Québec, QC
G1L 2V7

• Cover letter